The pros & cons of the best workload management tools

Everybody is busier than ever – and the way we work has never looked more different either. As new best practices enter the world of work on an almost daily basis, managing your company’s workload is crucial to staying efficient and on track.

Yet as hybrid work, remote work, and digital transformation all reshape the very definition of ‘business as usual’, so too have countless workflow management tools entered the market.

Which are the best workflow management tools for your needs? We’ll explore the pros and cons of the best of the best below.

Tessaract

Although the solutions offered by Tessaract are varied – from digital signing to law practice management – the core solution on offer is the Tessaract Business Management Software.

Scalable to businesses of all sizes, Tessaract isn’t just about analysing growth areas, fixing inefficiencies and maximising the benefits of cloud computing. With versatile features such as digital signing, client onboarding and time tracking (and so much more), Tessaract enables your business to achieve greater oversight, results and efficiency in your digital transformation journey.

Tessaract also offers its Business Management System replete with document workflow management tools that give leaders insight into OKRs and KPIs to nurture a high-performance culture– while helping knowledge employers with project collaboration in their project pipeline and coordinate their efforts daily with complete transparency.

Monday.com

Monday.com has made plenty of headlines with its clean interface and practical collaboration tools. The workload management tools Monday offers come with a traffic light system that helps colleagues see, at a glance, which tasks are progressing smoothly and which have added blockers.

Monday has a drag and drop interface that creates an effective timeline for workflows and projects, and teammates can add one another to various tasks as required.

However, this can bloat out of control for the unprepared, giving users lists of timelines and projects they feel responsible for.

Monday subscriptions begin from $8 per month.

Wrike

For full customisation, Wrike is a great set of workflow management tools that can be set up to meet the needs of any team type. Sales, accounting, growth metrics, content engagement – anything you need to track, measure, plan and deliver can be set up using Wrike.

Analytics lets you track team performance in real-time – but with so much customisation potential, keep in mind there could be a learning curve to adapt to when using Wrike.

Wrike has a free version, although most organisations subscribe from $9.80 per user per month.

Trello

Trello is popular among workload management tools for remote workers or teams distributed globally. Highly customisable, tasks in Trello can be assigned tags for urgency and relevant departments, and appear as visual cards in a timeline queue.

Trello connects easily to APIs, and other integrations yet remains relatively user-friendly. Its interface can get cluttered when a lot happens, so be careful that valuable notes and comments aren’t lost in the noise.

Trello can be used for free, but Business level subscribers get advanced features for $10 per user per month.

ProofHub

For a simple interface and workload management tools to help with communication and scheduling, ProofHub has plenty to offer.

Although lacking in the bells and whistles, there’s a clean efficiency to its interface and document sharing capabilities that keeps this a popular choice, especially for entrepreneurs and freelancers.

Subscriptions to ProofHub begin from $45 per month for the Essentials package.

Toggl Plan

A good choice for small teams or family businesses, the workload management tools offered in Toggl Plan are largely visual aids in timeline management and ways to help the team gauge how long tasks will take.

Everything is very intuitive, meaning teams can set up their workload management tools in minutes. Toggl Plan can also be integrated into Slack.

Subscriptions begin from $8 per user per month.

Slack

Slack has been with us long before hybrid and remote work became mainstream. Well established, it’s not just a communications app – it also boasts workflow management tools to help with scheduling, project coordination and file sharing.

Of course, the cost of Slack’s success means there can be an overabundance of feature creep, additional add ons and another bloat that can cause more friction than they add gains in efficiency.

Standard Slack membership is $8 per user per month.

Scoro

Workload management tools presented like a team-wide calendar gives Scoro transparency into who is doing what, where, and how. Scoro takes a modular approach that means teams can choose which workload management tools suit their workflows – although this can create some slowdown as you need to set time aside to set this up.

Scoro is best suited for SMEs or lean management styles, with a minimalist interface listing tasks and their projected timelines.

Scoro costs from $20 per user per month upwards.

ClickUp

With workload management tools that include not just timeframes and measures of project complexity but also integration compatibility and scope for customisation, ClickUp has plenty of fans.

Its versatility makes it suitable for agile teams and SMEs. However, a degree of technical savvy is often needed to get the most out of this tool – especially in its initial setup phase.

ClickUp can be used for free or subscribed to for $5 per user per month.

Teamwork

As the name suggests, Teamwork is about helping your team enjoy transparency in who is working on what. The workload management tools Teamwork offers aimed at collaboration and ticking off to-do lists.

Unfortunately, it’s less suitable for workload management tools for full project management – Teamwork is more designed for daily workflows than weekly, monthly or quarterly objectives or KPI planning.

Teamwork costs $13 per user per month.

Power your business with Tessaract

Even the best business can’t go far without good workload management tools and agile workflows that suit your business needs. Staying ahead of the cloud through digital acceleration is crucial in an age as competitive as ours.

For effective, comprehensive and multifaceted workflow management tools – backed by cloud-native and low-code workflow automation systems – Tessaract Business Management Software powers your business to reduce redundancies in repetitive tasks to achieve better work performance and your project objectives with our intuitive digital workflows.

From the granular details of the day-to-day to the sweeping strategies of your five year plan – and everything in between – Tessaract is designed to scale with you as your business undergoes digitalisation. Request a demo today with Tessaract to find out more.